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Accounts Receivable

Features

  • Customer payments can be applied manually to a specific invoice or automatically to the oldest invoice.
  • Generate quotes / order / invoices in multiple currencies.
  • Apply payments from customers towards an unlimited number of open invoices at one time.
  • Apply a payment from a singe customer towards an unlimited number of accounts at one time. (Great for chain stores!)
  • Register customer deposits and credit them towards future purchases.
  • Quick access to customer notes and transaction history during AR review allowing you the ability to quickly recall a customers' past conversations while servicing them.
  • Accounts Receivable balance broken down into `current', 30, 60, 90 day periods.
  • The ability to put customers on Credit Hold.
  • Automatically calculate and create finance chargesfor invoices
  • Flexible Pricing Options
  • Negotiated prices with individual customers for particular items - for a period of time
  • Up to 20 user defined pricing levels
  • The last price paid
  • Price quotations
  • The quantity ordered of the item
  • % Markup of Cost
  • % Margin from Cost
  • % Customer Discount
  • % Percent can be different for different items on sales order or invoice.
  • Sale Prices - with beginning and expire dates
  • Flexible Commission Options
  • Default Sales Person Commission
  • Special Customer Commission
  • Special Commissions by Item / Quantity Ordered or Selling Price
  • Negotiated Commissions
  • Manual Commissions
  • Assign sales person's order number to quote/order/invoice
  • Copy previous sales order or invoice to new sales order or invoice
  • Use Company Logos on picking ticket / packing list / sales order / quotation / invoice
    Ability to view customer history and phone log during quotes / order / invoices
    RMA Management
  • Automatically total UPS shipping charges and transfer to invoice (requires UPS Module)
  • Support for cartons / pallets / cube / weight on order / invoice
  • Assign "source" codes to customers / orders / invoices to track advertising / promotions / trade show performance.
  • Print custom messages on picking ticket / packing list / sales order / quotation / invoice
  • Flexible customer statement options
  • Multiple "Units of Measure" per inventory item
  • Change "Units of Measure" during quotes / order / invoices
  • Unlimited User Defined fields in quotes / orders / invoices / customers
  • Check stock levels as items are being ordered / invoiced
  • Ability to "allocate" items
  • Real time stock details
  • Lookup warehouse stock details during order / invoicing
  • Automatically create back order
  • Display customer notes during quotes / order / invoices
  • Remembers customers who do not want backorders
  • Automatically create purchase orders within invoicing for out of stock items
  • Inventory descriptions can contain up to 2,000 characters of text - with spell check!
  • Edit customer information without leaving order / invoice
  • Add / edit inventory information without leaving order / invoice
  • Unlimited line items per order / invoice
  • Create "misc" charges within order / invoice
  • Multiple orders can be combined into a single invoice.
  • Supports "drop ship's".
  • Supports "ship from" locations.
  • E.D.I. support via 3rd party software
  • Prepayments by credit card, cash or check.
  • Supports "one - time" customers.
  • Unlimited notes per order / invoice
  • User defined or auto generated numbering (customer id, order #, invoice #, etc.)
  • Can change id numbers at any time - will update all corresponding transactions
  • Payment terms with discounted and due dates
  • Assign shipping warehouse by item in orders / invoices
  • Assign Inventory Serial Numbers in invoicing
  • Auto assign payments to oldest invoices.
  • Support for customer prepayments
  • Support for customer overpayments
  • Support for credit memos
  • Ability to "write-off" small amounts when entering payments
  • Support for bounced checks
  • Undeposited checks option for more accurate bank reconciliation
  • Contact and phone number fields for each customers A/P contact
  • Ability to post individual transactions - or in a batch
  • Ability to preview General Ledger entries - before posting
  • Optionally track invoicing discounts in General Ledger
  • Accounts Receivable Reports Included
  • New reports can easily be added to Epiphany Accounting Software at any time. For Enterprise level reporting, let us create company wide reports and mail merge letters with advanced features such as bar-coding and Adobe Acrobat support. Reports are subject to change.
  • Salesperson Commission Detail On Subtotal.
  • (Salesperson Commission Detail on Subtotal including the invoice number, date, invoice total, commission percent and commission amount.)
  • Invoice Cost By Salesperson.
    (Displays Invoices by Salesperson and Date Range.)
  • Invoices Paid
    (Displays Invoices that have been paid in full.)
  • Invoice Totals
    (Displays Invoice Totals by Customer ID or Date Range. Also displays any partial payments against the Invoice.)
  • Posted And Unposted Invoices
    (Displays Posted or Unposted invoice by Transaction Type and Date.)
  • Receivables Aging Statement
    (This consolidated report displays the sum of all unpaid invoices for a customer. It shows how many total days past due a customer is and how much they still owe.)
  • Receivables Aging Detail by Terms
    (Receivables Aging Detail by Terms groups every unpaid invoice for a customer by current, over 30, over 60 and over 90 days past due. It also displays exactly how many days have passed from the order date.
  • Sales Tax Summary
    (Displays the Sales Tax summary on Invoices and calculates the totals.)
  • Receivables Overpayment
    (Displays Receivable Overpayments for any Customer or Date Range.)
  • Sales Tax Received Code Detail
    (Displays a breakdown of each Sales Tax Code.)
  • Receivables By Date
    (This report shows you all the Invoices within a date range and any payments made within those dates. No Invoices or Payments will be shown before or after the date range selected.)
  • Invoices Open
    (Displays all Invoices that remain Open or have not been completely paid.)
  • Receivables Aging Totals
    (This consolidated report displays the sum of all unpaid invoices for a customer. It shows how many total days past due a customer is and how much they still owe.)
  • Invoice Monthly Totals
    (Displays sales totals for each month.)
  • Credit Memo Totals
    (Displays Customer Credit Memo Totals for any Customer or Date Range.)
  • Receivables Aging Trial Balance
    (This consolidated report displays the sum of all unpaid invoices for a customer. It shows how many total days past due a customer is and how much they still owe.)
  • Sales Tax Summary Tax 2
    (Displays the Sales Tax 2 summary on Invoices and calculates the totals.)
  • Sales Tax Received For Sales Tax 2
    (Displays the Sales Tax 2 Amount Received from customers and calculates the total Sales Tax due for Sales Tax 2.)
  • Invoice Detail Totals
    (Displays Invoice Totals by Customer ID or Date Range. Also displays line items shipped with amount.)
  • Sales Tax Summary Detail
    (Displays the Sales Tax summary on Invoices and calculates the totals.)
  • Salesperson Commission Detail On Profit
    (Salesperson Commission Detail on Profit including the invoice number, date, invoice total, commission percent and commission amount.)
  • Sales Transaction Totals
    (Displays detailed sales transactions for a specified date range. Includes Invoices, Credit Memos, Finance Charges and Opening Balances.)
  • Sales Transaction Monthly Totals
    (Displays sales totals for each month. Includes Invoices, Credit Memos, Finance Charges and Opening Balances.)
  • Receivables Aging Summary
    (This detailed report displays every unpaid Invoice showing how many days past due customers are and also how much they still owe.)
  • Sales Tax Received
    (Displays the Sales Tax Amount Received from customers and calculates the total
  • Sales Tax due for both Sales Tax ID's.)
  • Salesperson Commission Summary On Profit
    (Salesperson Commission Summary on Profit including the date, total and commission amount.)
  • Sales Tax Summary Tax 1
    (Displays the Sales Tax 1 summary on Invoices and calculates the totals.)
  • Receivables History
    (This report shows you the payment history on all invoices for each customer and displays every payment made to those invoices.)
  • Invoice Totals By Salesperson
    (Displays Invoices by Salesperson and Date Range.)
  • Sales Tax Received For Sales Tax 1
    (Displays the Sales Tax 1 Amount Received from customers and calculates the total Sales Tax due for Sales Tax 1.)
  • Customer Phone Directory
    (List all the Customers in a yellow pages like format grouped alphabetically.)
  • Invoice Totals by Terms
    (Displays Invoice Totals by Customer ID or Date Range. Also displays any partial payments against the Invoice.)
  • Salesperson Commission Summary On Subtotal
    (Salesperson Commission Summary on Subtotal including the date, total and commission amount.)
  • Receivables Aging Detail
    (This report groups every unpaid invoice for a customer by current, over 30, over 60 and over 90 days past due. It also displays exactly how many days have passed from the order date.)
  • Sales Tax Summary Total
    (Displays the Sales Tax Summary Total for taxable and non-taxable sales.)
  • Sales Tax Received Codes
    (Displays a list of all the sales tax codes.)
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